How would I Survive without Evernote?

Peter B. GiblettStarred Page By Peter B. Giblett, 10th Jun 2014 | Follow this author | RSS Feed | Short URL http://nut.bz/gonb0prh/
Posted in Wikinut>Writing>Tips

You must know that Evernote is one amazing tool, apart from e-mail it is the one tool I use every day of my life guaranteed, and two great things about it is that I can use it anywhere even at the top of Mount Everest and it is FREE! How many technology products could you say that about?

One Amazing Tool

I will have to admit it, I use a crutch, I lean on it almost every day and it strengthens me, it helps me express myself. Evernote describe their product as "letting you collect and find everything that matters" and I have to say that there is not a single day that passes where I do not use it. As a writer it is a great way to collect random thoughts, work on projects or store an important pieces of information. The beauty of this application is that it can be accessed from almost anywhere, I have it installed on my Android phone and 2 computers, it is also available for Blackberry, iPhone, Windows phones, Android tablets, iPads, your PC or Mac and from any brand of browser anywhere in the world and if you need a place to keep those creative thoughts then it may be one of the most enjoyable Apps you are ever likely to encounter anywhere, if you don't already use it then you should be doing so.

The idea, and of course the reason behind the elephant logo is that you use the tool to remember everything you are likely to need and the beauty if it is that everything is kept in sync wherever you are - go to work - go shopping - go to the gym - sitting at home, your ideas are always with you whether or not you have access to the Internet. You can remember the things you like add a note or perhaps take a picture of it, save the contents of interesting web pages by the Web clipper tool, store all your research material here, collaborate with friends and colleagues, and perhaps plan that next trip you intend to take. Evernote Food is an application to help you remember the restaurants you like and the great choices available it is also a place to keep those family recipes, not something I use - but maybe my wife would be interested given her love of food for all of the family and the fact that she is recording all of her favourite recipes.

Evernote Clearly is also an application that allows you to keep the content of a Web page for reading later on. One of the reasons it is called Clearly is that advertising is removed in your Evernote copy, it also allows you to change fonts when you have a problem reading the page.

A Plethora of Great Features

There is certainly a lot of power in free and Evernote has a very powerful free service, please take a look at these features:

  • Use it anywhere, stay synchronised
  • A lot of capability for a free product
  • Format notes, including selection of font size and style
  • Highlight text
  • Create bulleted or numbered lists
  • Include tables in your notes
  • Add check boxes for use with to do lists.
  • Tag notes, key words for search
  • Voice to text input
  • Notebooks help organise your things
  • Group notebooks together in a stack
  • Web clipper helps you store useful info
  • Email to your Evernote notebooks
  • Helps you organise your projects
  • Capture photos
  • Add attachments (pictures, audio etc.)
  • Captures location for note
  • Link notes together.
  • Set a note as a shortcut
  • Set reminders for important work
  • Mark reminders as complete
  • Use presentation mode to show notes to others instead of copying to PowerPoint (Premium)
  • Share notes via email or social media
  • Work on notes with others (business only)
  • Clearly which allows you to keep whole web pages (minus the adverts)
  • Convert notes to PDF form.

Except for some of the finer points of formatting and the larger documents this tool has for me almost replaced the use of Microsoft Word, indeed I am likely to do the majority of my editing on any document on Evernote before transferring it to Word.

Some Helpful Videos

I have included a few helpful videos from the web about the product.

The Note that stays Forever

Pictures, soundbytes, typed notes, and clippings from the Internet are each ways that you can save something to Evernote and the great thing is that once it has synchronised with the server your note is available wherever you may wish to use it and just to prove this I include a picture I took through Evernote earlier (although I have to admit that I have also clipped and resized it so that it fits well on Wikinut).

Unless you delete it the note stays for ever and indeed I just looked up the earliest note I have - a review of a restaurant that has now sadly closed, this was never completed, nor was it published and should probably be deleted now it no longer has relevance. But the site is really made for storing things and there are users who copy much info and photos about places they have been, events they saw etc., in other words they use it as a copy of their life in the on-line world.

Each note may have tags applied to it to aid finding it in the future, be related to a geographical location so if location information is available on the device you are using it is automatically added to your note. This can be useful when you are talking about a place you visited and you are doing this on your phone or tablet, of course for me 90 percent are in my home town or 3 to 4 locations visited regularly.

Storing into a Notebook

One of the best features is the ability to maintain several different notebooks, some of the notebooks I have included:

  • Research material
  • Article development
  • Projects
  • Speeches
  • Business ideas

This allows me to organise the things I am working on at a basic level and will help find an item when you need it.

One of the things about notebooks is that they can be stacked into a group of associated notebooks, which allows me to keep all my article ideas and research material grouped together, yet the detail remain in separate notebooks, I have also taken to putting published items in a different notebook from the ones I am still working on although the published articles notebook remains a member of the same stack of notes. This way I will always know where to access the, wow, 38 ideas that are still being worked on, indeed it is entirely possible to write your book using Evernote, you keep separate notebooks for the substantive part of the story, character information, locations and of course location information could have a variety of uses - drive past a building site on Bloor Street which will become an apartment complex in 2 years may something you may use in the future, you never know when some information may be useful.

Update it when ideas strike

One of the advantages of having Evernote available on mobile devices, like smart-phones, is that we always have them with us all the time and it is always possible to take the moment when a thought strikes and use it to add a note or idea to an ongoing project this way a simple idea can build and grow over time, the initial bullet points can have details added behind them when they occur to you on other occasions, this way it is possible to build something up bit by bit.

I use the product extensively on my Android phone to take an idea to fruition, but also have to admit that half of this article was typed using the Evernote application on my PC, and the good thing about it is that I am able to transition effortlessly (provided the wireless network isn't having any troubles) and I have done precisely that work on my phone, then a few minutes later, when back at my office and have my PC up and running continue using it there, transitioning from one device to another is almost effortless (indeed I just did exactly that in the middle of this sentence without any pause for thought or getting lost), in some respects the Android phone is faster to type with because it offers suggestions for the word I am typing and on some occasions I never have to do any typing, just select the word I intended to say, an option sadly not available with a computer keyboard. Save it, sync, and switch again.

The larger screen available on the PC allows you more visibility, which is certainly a positive but I do prepare most of my material on the phone - this allows me to take things from mere notes (a few words here and there about a subject matter, probably calling them trigger words would be correct).

It is my experience that something worth doing is worth doing well and Evernote helps me right from the time when the idea strikes, through to development, research (Internet searches, quotes from a book, etc.) and this should tell you that it takes some time to take an idea from initial development through to the finished item - I am not involved in the mad dash to publish an article, but I do have a mad dash to note an idea down because you never know what it may turn into.

Premium or Business features

The vast majority of Evernote's features are available in the free version and there is no reason why it is not possible to continue to use that version of the application for a long time. Yet there are several features that are only possible through either the premium or business versions of the program which include:

  • Working together
  • Adding security
  • More monthly storage capacity
  • Improved search
  • Presentation mode.

Personally I have been satisfied with the free version for much of the past 5 years that I have been using the product for, although the "Presentation Mode" and ability to collaborate on documents is something that I do see myself using in the future.

What? You Don't Use Evernote!

Really? Are you telling me that you don't use Evernote, and what is that? Even worse you have never heard about it, well it is about time you did something about that situation. If you have ever needed to take a note of something that interests you then you will find that the elephant is always available, and that to me is such a great support.

With this article I have actually done everything with it - I have made it all Wikinut ready, including the use of the dreaded square brackets instead of using the normal Evernote bullets then converting them when I am ready to publish, the idea being that I simply copy the sections and publish (once I have added the pictures and re-checked it for the 27,001st occasion).

Notes and Ideas are an Important part of Writing

To date Peter Giblett has published a wide variety articles on many subjects here on Wikinut plus others on a variety of other sites, these are the most recent articles published include:

Each person has a unique voice and Wikinut is great a place for you to share some of your wisdom, insight and knowledge, you could start by adding a comment, but perhaps you need something more in which case should join Wikinut, write then become connected to others who share a passion for writing, supporting one another, and learning on Wikinut.

Tags

Amazing Tool, Clearly, Collect, Collect Random Thoughts, Evernote, Everything That Matters, Features, Find, Food, Store Important Information, Trigger Words

Meet the author

author avatar Peter B. Giblett
Author of "Is your Business Ready? For the Social Media Revolution"

Social media consultant, with C-Level background.

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Comments

author avatar snerfu
11th Jun 2014 (#)

Great article Mr Giblet, we sure could begin to organize our lives more by using apps.

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author avatar Peter B. Giblett
11th Jun 2014 (#)

Generally speaking I want to minimise the number of Apps I use 2 or 3 core Apps are great, any more makes me wonder where something is recorded.

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author avatar cnwriter..carolina
11th Jun 2014 (#)

I think you would Peter for you have a strong backbone and a knowledge to keep on keeping on no matter what..

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author avatar Ptrikha
11th Jun 2014 (#)

Wow! So many great features of Evernote, and perhaps Office goers can also use it to work on their PPTs while on the move. How does Voice to Text input work?
I also like "Email to your Evernote notebooks" .
The videos are great too.

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author avatar Peter B. Giblett
11th Jun 2014 (#)

&Ptrikha, there you have just hit a note I should have added an explanation for I have only used this through my Android phone - instead of typing you tap the microphone button and speak your words - it is pretty good at recognising my speech, but it does make the occasional big mistake.

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author avatar Ptrikha
12th Jun 2014 (#)

I recall that you once posted an article about that Google Android API for Voice to text translation.

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author avatar spirited
11th Jun 2014 (#)

interesting review of this program Peter.

I used to use it but it became too much of an oversized elephant for me.

Years ago it was fairly simply for us non tech people, now I find it hard to trumpet about it, as it seems to trumpet me first! LOL

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author avatar Peter B. Giblett
11th Jun 2014 (#)

I started using Evernote because I was away from my computer when an idea first struck me, once I used to create an email on my Blackberry keep it in draft for much of the day then send it to myself till one day my phone reset itself and lost everything in my drafts folder, which caused me to look for a better way.

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author avatar Peter B. Giblett
11th Jun 2014 (#)

One of the things about successful Apps is that they do have a tendency to grow and grow and for some people they can became too much of an oversized elephant, but think about any tool you use whether it is the kitchen blender, the power drill, Microsoft Word, SAP, or any other tool you use, yet in reality most people use less than 5% of the capability of the average technological tool, to say it is too much depends on how you use it, stick with the 5% you know and you will continue inside your comfort zone - it is when our friends mention one useful aspect that we find the need to explore, then perhaps we can understand and use 7.5% of the total product capability, just because we only use a small portion of its capability does not make it any less valuable to us.

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author avatar spirited
11th Jun 2014 (#)

good point Peter.

We can still just use the parts we are used to using before.

I also lost a lot of my notes once because I used a free program. I had been using it for ten years or more as a journal and note manager.

I didn't keep a second simple text file of the records though as a back-up.

When I updated my computer to windows 7, and a 64 system, the program would not work anymore. So I lost access to my notes unless I reinstall windows XP again.

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author avatar spirited
11th Jun 2014 (#)

P.S.

This rarely happens of course, and only because I continued to use this program. I should have noted much earlier than I did, that the company who created it was no longer updating it!

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author avatar M G Singh
11th Jun 2014 (#)

Nice post. I have used it as well

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author avatar Mariah
11th Jun 2014 (#)

I'm impressed with the quality of use available with Evernote..
..handy indeed and not to be overlooked, so thank you for this very well documented information Peter.

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author avatar ritzwitz
11th Jun 2014 (#)

Amazing app...thanx for the post!

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author avatar writershirley lopez
11th Jun 2014 (#)

Great post thanks it is really helpful.

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author avatar johnbee
12th Jun 2014 (#)

That is a good question you posed.

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author avatar n.c.radomes
13th Jun 2014 (#)

Just now I came to know EVERNOTE from the way you describe it. It sounds to me very useful but where to access it is my problem.

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author avatar Peter B. Giblett
13th Jun 2014 (#)

If you have access to a computer then it is available on a web browser, just go to www.evernote.com.

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author avatar Notesrandom
21st Dec 2015 (#)

Try:
Notesrandom.com
Random your notes on browser!

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